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[Media] McKnight's - Time to update your PBJ system

By Cheryl Field on Mon, Jan 16, 2017 @ 10:16 AM

If your New Year's Resolution included forgetting about your Payroll Based Journal system until February think again! The Centers for Medicare & Medicaid Services recently advised providers that an update to the PBJ system will be put in place over the weekend of Jan. 22.

The update will effect employee IDs with special characters and will require provider attention! 

 What do providers need to do?

  • Run the 1700D Employee Report no later than Friday, Jan.20
  • Date Criteria – choose 365 days
  • Employee Status – choose “both”
  • Run the 1700D Employee Report on Monday, Jan.23 
  • Date Criteria – choose 365 days
  • Employee Status – choose “both”
  • Compare the two lists for any new Employee IDs

Should providers ignore this and a new employee is created in the CMS database the Turnover Rating on Nursing Home Compare will be affected.

If you are working with a vendor such as Prime Care Technologies, we will assist you with your PBJ staffing. You should notify your vendor of any employee IDs that change so the data on their data warehouse can get updated. Plus, time and attendance data will need to incorporate the new employee ID. Considering that there are only 23 days between the CMS update and the next PBJ submission due date, all providers are urged to address these changes ASAP. 

All data sent to CMS after the January update will need to have the new employee IDs. If you're using Prime Care Technologies PBJ solution, we will show any Employees with IDs that do not meet the CMS criteria, displayed on a new Employee Data Errors tab, so you will know what needs to be corrected before a file can be downloaded and sent to CMS. If you're working with another vendor, now is a great time to ask them how they can help you see employee IDs not meeting CMS criteria.

With the next quarter of PBJ data due February 14, now is the time to establish routine systems for daily, weekly and monthly actions that ensure smooth Payroll Based Journal (PBJ) submission to CMS each and every quarter. Following the best practice checklist below will ensure your submissions are on time and without errors.

Daily: Ensure designated staff enters contract employees and related hours

  • Weekly: Review hours submitted by your Labor company
    Their files typically go back only 21 days
    Failing to verify older data required the labor company to do a custom correction costing you time and money
  • Monthly- review all the data for the month and make note when you have done this verification
    For operators with multiple locations it helps if your software can record by whom and when  verification steps were taken
  • Review the CMS requirements for multi-file process which is required when employees are terminated and rehired in the same quarter.  Errors in hire and termination dates resulted in rejected files for many providers in November. 

We don't exactly know when the PBJ data will begin to feed the Five Star Staffing composite of your Five Star Report. Since May 2016, primeVIEW has successfully generated PBJ files for clients. Keep PBJ submission running smoothly with proactive checkpoints each day, week and month of every quarter. Providers who implement best practices to improve the accuracy and efficiency of your PBJ data systems will be rewarded.

More documents on PBJ can be seen here and here.

Cheryl Fields is the Chief Product Officer of Prime Care Technologies

Learn more about our PBJ Reporting Platform

Topics: PBJ, Payroll Based Journal, pbj reporting, payroll-based journal reporting

[Media] NIC : All Eyes on Quality

By Prime Care Tech Marketing on Wed, Jan 04, 2017 @ 11:37 AM

The National Investment Center (NIC) recently spoke with Jeff Amann, Welcov’s Chief Operating Officer, about the company’s approach to tracking quality in an evolving health care system.

In the article Jeff was asked what kinds of specific data does Welcov use to make decisions.  He highlighted that they use the dashboard system primeVIEW, a product of Prime Care Technologies.  primeVIEW’s dashboard allowed them to review occupancy, cash collections, bad debt, labor hours, customer satisfaction, and key clinical metrics in real time.

Click here for the entire article.

Click here to see a 60 second overview of primeVIEW.

Topics: business intelligence, BI dashboard, KPI benchmarks, Using BI intelligently, Using Business Intelligence, BI reporting, Five Star ratings, improvement trends, BI basics

[Media] McKnight's: IT's the real thing

By Prime Care Tech Marketing on Tue, Dec 13, 2016 @ 11:06 AM

Changes around reimbursement for value-based purchasing and with ACOs becoming more prevalent, the need to get on a preferred provider list is becoming extremely important.  Cheryl Field, Prime Care Technologies' Chief Product Officer, said that to compete you really have to have analytics.

SEE THE ARTICLE

LEARN ABOUT OUR SOLUTION

SEE A SHORT primeVIEW DEMO

[Event] Let's Connect at the Leading Age Convention - Booth 5214

By Prime Care Tech Marketing on Thu, Oct 27, 2016 @ 05:02 PM

Prime Care Technologies is once again excited to be a part of this year's Leading Age Annual Meeting that brings together the leaders in our ever-changing industry to share ideas to better serve your residents. 

Check us out at booth 5214 for information about our Post-Acute Performance Cloud solutions, which are already helping hundreds of clients drive their post-acute care business.

  • primeCLOUD - Secure hosting and IT support
  • primeVIEW - Integrated performance analytics and operational dashboards
  • Managed Care Master - Stay and contract management
  • primeCLAIMS - Claims cash and revenue recovery
  • primeCOMMERCE - Purchasing management and control 
  • primeFORCE - HR command center for attracting and retaining staff 

 Take 60 seconds to watch our video and see for yourself what Prime Care Technologies is all about.

PRIME CARE VIDEO  

Topics: Key Performance Indicators, IT hosting services, Procurement Automation, applicant tracking, BI dashboard, multi-facility operations, revenue recovery, hiring, retention, managed services, Leading Age, CLAIMS AUTOMATION, HR

[Event] Visit ACHA Booth 230 and Chief Product Officer's Sessions

By Prime Care Tech Marketing on Wed, Oct 12, 2016 @ 12:58 PM

Prime Care Technologies is once again excited to be a part of this year's AHCA/NCAL event that brings the leaders in our ever-changing industry together to share ideas to better serve your residents. 

Our new Chief Product Officer, Cheryl Field, will be speaking at two key sessions:

Our CEO, Jim Hoey, and team will be at booth 230 to share information about our Post-Acute Performance Cloud solutions, which are already helping hundreds of clients drive their post-acute care business.

  • primeCLOUD - Secure hosting and IT support
  • primeVIEW - Integrated performance analytics and operational dashboards
  • Managed Care Master - Stay and contract management
  • primeCLAIMS - Claims cash and revenue recovery
  • primeCOMMERCE - Purchasing management and control 
  • primeFORCE - HR command center for attracting and retaining staff 

 Take 60 seconds to watch our video and see for yourself what Prime Care Technologies is all about 

PRIME CARE VIDEO  

Topics: Key Performance Indicators, IT hosting services, Procurement Automation, applicant tracking, BI dashboard, NCAL, multi-facility operations, ahca convention, revenue recovery, hiring, retention, ahca, managed services, CLAIMS AUTOMATION, HR

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